Photo Shoot Terms & Conditions

PJL PHOTOGRAPHY – PORTRAIT & WEDDING AGREEMENT
This agreement is between the client and Philip Lord, trading as PJL Photography.

1. PAYMENT

• The appointment fee must be paid at the time of booking, minus any deposit already paid.
• Appointment fees and deposits are non-refundable, though bookings may be transferred or rescheduled subject to availability and at the photographer’s discretion.

2. BOOKINGS

• Sessions are booked online via the photographer’s booking system unless otherwise agreed.
• All bookings are subject to availability and acceptance by PJL Photography.

3. SESSION LOCATION

• Photoshoots take place at the location agreed at the time of booking.
• Requests for alternative locations may be accommodated by agreement and may be subject to additional time and travel charges.

4. TRAVEL & ADDITIONAL COSTS

• Any travel beyond the photographer’s usual working area will be discussed and agreed at the time of booking.
• Where applicable, additional time, travel, or venue-related costs may apply and will be confirmed in advance.

5. PUNCTUALITY

• If the client arrives more than 30 minutes late without prior notice, the session may be shortened or cancelled and the fee will still apply.

6. UNFORESEEN CIRCUMSTANCES

• PJL Photography is not responsible for cancellations or delays caused by events beyond its control, including but not limited to adverse weather, illness, equipment failure, power outages, venue restrictions, or government regulations.

7. DELIVERY & GALLERIES

• Image viewing takes place via a secure private online gallery.
• Online galleries are made available for a limited period, as stated at the time of delivery.
• Images must be purchased before the gallery closes. Galleries may not be reopened once expired unless agreed in writing.
• Prints and products are sent via Royal Mail or a nominated courier. PJL Photography is not responsible for delays or losses caused by postal services.

8. IMAGE USE & COPYRIGHT

• PJL Photography retains full copyright of all images.
• Gallery images are provided for viewing and selection purposes only.
• Gallery images are displayed with watermarking and must not be screenshot, saved, copied, downloaded, or otherwise reproduced in any form prior to purchase.
• Clients receive non-commercial personal use rights for purchased images only.
• Purchased images are supplied fully edited, high-resolution, and without watermarks.
• PJL Photography may use selected images for portfolio, website, social media, or promotional purposes unless the client requests otherwise in writing prior to the session.

9. REFUNDS

• All purchases are final. No refunds are given for digital files, prints, or products once delivered.

10. USAGE RIGHTS

• Images may be used for personal use only.
• Any commercial, editorial, advertising, or publication use requires prior written permission from PJL Photography and appropriate credit where applicable (“PJL Photography”).

11. RESHOOTS

• If you are unhappy with your images, a reshoot may be offered at the photographer’s discretion.
• In the event of a technical fault (e.g. camera failure), a reshoot will be offered free of charge.

12. WEATHER & CO-OPERATION

• Sessions affected by adverse weather may be rescheduled at no additional cost where possible.
• PJL Photography is not responsible if clients or participants fail to attend, cooperate, or behave safely during the session.

13. LIMIT OF LIABILITY

• Every effort is taken to safeguard your images. In the unlikely event that files are lost or damaged, liability is limited to a reshoot or refund of the session fee only.
• If the photographer is unable to attend due to illness or injury, every effort will be made to reschedule or arrange an alternative. If this is not possible, a full refund will be provided.

14. CANCELLATIONS

• Deposits are non-refundable but may be transferred to an alternative date, subject to availability.
• A minimum of 48 hours’ notice is requested for cancellations or rescheduling.

15. CHILDREN

• Where children under 16 are photographed, the signing adult confirms they have full legal consent to do so.

16. CLIENT RESPONSIBILITY & SAFETY

• Clients and their guests are responsible for their own behaviour and safety during the session or event.
• PJL Photography accepts no liability for injury, loss, or damage to clients, guests, or third parties, except where caused by negligence.
• PJL Photography may pause or terminate a session if conditions become unsafe or if cooperation is not possible.

17. CREATIVE CONTROL

• PJL Photography retains full artistic discretion regarding posing, styling, shooting approach, and final image selection.
• Special requests will be considered but cannot be guaranteed.

18. DIGITAL IMAGE USE

• PJL Photography is not responsible for how digital images are used, stored, or reproduced once supplied.
• The client confirms they have permission to include any individuals photographed who are not part of their immediate booking.

19. AGREEMENT

By booking, the client confirms they have read, understood, and agree to these terms and the Privacy Policy available at:
👉 https://www.pjlphotography.net/privacy-policy-1

Your information is used only to manage your booking and deliver your photography session.
Full details are available in my Privacy Policy.